EVENT PRODUCTION
BUILD SOMETHING REVOLUTIONARYProducing an event takes time and expertise. Here are just some of the ways we can expedite the process of making your event a major success. The beauty of our process is that it’s completely tailored to your needs.
SERVICES
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PRE-PLANNING
- Site Selection and RFP Management
- CVENT Sourcing
- Proposal Comparison and Recommendations
- Hotel and Venue Contract Negotiations
- National Brand Partners and Direct Tier 1 City CVB Connections
- Conference Centers, Hotels, Museums, Resorts
- City and National Public Spaces and Parks
- Rentals, Audio Visual, Staffing, Bands and Entertainment, Decor, Staging, Food and Beverage, Speakers and Sponsors
ATTENDEE MANAGEMENT
- Registration System Set-up & Management
- CVENT, EventBrite, Lanyon, EventDex, Attendify
- Create and Manage Customer Service Portal with 24 Hour Support
- Registration Reporting and Budget Implications
- On-Site Attendance using OnArrival
- VIP and Sponsor Deliverables and Logistics
- Exhibitor Contracts, Logistics, Booth Placement and Communications
- Pre-Event Reminders and Information Posting
LOGISTICS
- Event Planning Timeline
- Event Budget Creation, Management and Reconciliation
- Registration Tracking and Reporting
- Overall Event Schedule and Agenda
- Food and Beverage Management
- Menu Selections and Quantity
- Specialized Attention to Dietary Requests and Allergies
- Room Sets and Floorplans
- Best-Use Room Allocations
- Special Attention to Accessibility Needs
- Exhibit Hall Floorplan and Strategic Booth Placement
- Exhibit Hall Logistics
- Coordinate with Expo Show Service Companies
- Arrange Expo Hall Technology Services
- Marshalling and Dock Supervision
- Shipping Manifest and Freight Coordination
PRODUCTION
- Internet/Event Technologies
- Mobile App Creation, Maintenance and Updates
- CrowdCompass
- EventMobi
- Attendee Evaluations
- Run of Show Creation and VOG Scripting
- Show Direction/Calling
- Comprehensive Audio/Visual Management
- General Session, Breakouts, Room Flips and Special Events
- Stage Management, Lighting, Sound, VideoSpeaker Management
- Call for Abstracts using CVENT
- Speaker Coordination and Information Gathering
- Speaker Timeline Creation and Session Assignment
- Speaker Bio, Headshots, Travel and A/V Requirements
- Stage Sets and Lighting
- Entertainment Booking and Management
CREATIVE
- Logo/Theme Design or Refresh
- Full Service Graphic Design
- Brochure Design and Printing Arrangements
- Save the Date, Invitations and RSVP Cards
- Menu Cards, Event Program
- Event Signage
- Program Book Design
- Sponsor Signage
- Stage Signage
PROMOTIONAL
- Expo and Convention Booths
- All Branded Items and Event Swag
- Banners and Backdrops
- Attendee Registration Items
- Awards
- Speaker Gifts
EXTRAS
- Destination Management Services
- Expert Emcee and Event Auctioneer
- Mobile App Contracting and Set-up
- Freight Management
- Temp Staff Procurement and Management
- Transportation Services
- Security
- Valet/Parking Service
- Permits/Parking Arrangements